ERS 2018 27th CONGRESS OF THE EUROPEAN RHINOLOGIC SOCIETY IN LONDON ON 22-26 APRIL 2018

Speaker Guidelines

Free Paper Sessions

All speakers giving a free paper presentation must upload their presentations to the website using this link https://upload.qeiicentre.london/ers by Saturday, 21 April.

There will be a preview room to view and check presentations in the Pickwick area on the 1st Floor. All free paper presentations are for 7 minutes, plus 2 minutes for questions. Any speaker exceeding the time limits will be asked to complete their talk in order to allow sufficient time for speakers that follow.

*   Please note that under no circumstances may personal laptops be used in the free paper session rooms.

In compliance with EACCME® requirements all speakers are requested to include a slide disclosing conflicts of interest, if there are any, at the beginning of their presentation, please use the slide provided for this by clicking here.

Faculty

All invited Faculty presenting in symposia, round tables and instructional sessions are invited to the Faculty Preview Area (on Sunday this will be in the Pickwick on the 1st floor and from Monday – Thursday in the Guild located on the 3rd Floor Mezzanine) to upload, test and validate their presentation one day before their session or at least two hours before the starting time of their session. The perfect function of presentations received after this deadline will not be guaranteed. Please upload presentations to minimise risk of technical issues; if you are playing videos and wish to use your own laptop you must attend the preview room and check compatibility with the AV team.

In compliance with EACCME® requirements all speakers are requested to include a slide disclosing conflicts of interest, if there are any, at the beginning of their presentation, please use the slide provided for this by clicking here.

Presentation Format

*   All presentations should be in PowerPoint or Keynote format and Mac/PC compatible

*   The projection format will be 16:9, please use this format when creating your slides. Please click here  for a presentation template.

*   PowerPoint 2016 and previous versions are accepted

*   Save your file with a .pptx extension for a better compatibility

*   Media elements:

*   Use the 'Insert' function to integrate media elements, such as images and video

Please bring all media elements separately as they may become corrupt or lost in the file transfer

*   Try to limit the size of your videos and sound to 1GB and use formats such as .mp4 and .wmv if possible

*   If your video files come from a medical equipment, make sure you do not need a special proprietary software to play it on a PC

*   If you work on a Mac try to avoid specific fonts in Mac OS and rather choose Windows compatible fonts

If any specific/non-standard fonts are to be used, please also bring these with you to the speaker preview on a USB stick and the technician will ensure these are passed on alongside your presentation.

*   You should bring a copy of your presentation, including a copy of your video file(s), on a USB flash drive or an external hard drive

Preview Rooms

A dedicated team of expert technicians will assist the speakers with uploading and verifying their presentations. To allow each speaker enough time to check their presentation, only minor modifications are allowed to be made on the working stations in the Preview Rooms.

AV equipment in the session rooms

Each session room will be equipped with a PC situated with the technician at the AV control point, this is connected to the Preview Room and will be used to project all presentations.

We remind you that it is forbidden to plug in your personal laptop or an USB key in the session rooms.

Once you are in the room the technician will launch your presentation, there will be a remote clicker positioned at the lectern. Please leave the clicker on the lectern for the next speaker.

Confidentiality

All presentations and connected files are stored and kept exclusively during the congress. Each speaker can access and modify his/her own presentation but does not have access to other speakers' presentations. All the data will be deleted from the computers after the event, unless there is a specific authorisation from the organiser or from the authors mentioning otherwise.